Public Records & Report Requests
The Yuma County Sheriff’s Office Records Department manages and maintains public law enforcement records originated by the department. Any person may request copies of a public record or report in accordance with Arizona Revised Statutes §39-121.01.

Arizona Revised Statute § 39-121.03 prohibits the use of public records for commercial purposes.



Obtaining Copies of Public Records & Reports
All requests for public records or reports must be submitted on a YCSO Public Records/Report Request Form. Requests may be submitted in person, by mail, and in some instances via email.
  1. In person at the YCSO Records Department located at 160 S. 3rd Avenue, Suite B, Yuma, AZ. Click for directions to YCSO Records Department

  2. Via U.S. Mail to the Yuma County Sheriff’s Office, Attn: Records Department, 141 S. 3rd Avenue, Yuma, AZ 85364
    NOTE: If you are submitting your request by mail, you must include a notarized copy of your picture identification and original signature along with the Public Records/Report Request Form. Click link for detailed information regarding the proof of identification requirements: YCSO Proof of Identification Requirements

  3. Via Email to SORec@ycso.yumacountyaz.gov

Requests are processed in the order they are received and/or based on the availability of the records/report requested. Some records/reports may take longer than others to process; for example, archived reports, and active investigations.

Please allow 15 to 20 business days for your request to be processed. To verify that a report is ready to be picked up, contact the Records Department at (928) 329-2254.

If you are requesting photographs, you will be contacted once they have been processed with the total cost and when they will be available for pick-up.

NOTE: Picture identification will be required at the time of request and pick up.



Type of Records & Reports
Most reports are available 14 business days after the date the report was taken by an officer. Following are the various types reports available:

Incident Reports
Most incident reports are non-criminal in nature such as noise disturbances, information received, etc.

Case Reports
Case reports involve criminal incidents such as assaults, thefts, burglaries, auto thefts, etc.

Traffic Accident Reports
Once a traffic accident report has been submitted to the Records Department, it may take Records staff an additional 72 hours to process the request. You may contact the Records Department at (928) 329-2254 to check on report availability.

Examining or receiving copies of accident reports/public records for commercial solicitation is prohibited by Arizona Revised Statute 28-667.

Summary of ARS § 28-667:
Arizona Revised Statute §28-667 prohibits examining or receiving copies of accident reports for commercial solicitation. “Commercial solicitation means a request for an accident report at a time when there is no relationship between the person or the principle of the person requesting the accident report and any party involved in the accident and there is not reason for the person to request the report other than for the purposes of soliciting a business or commercial relationship.”

Adult Arrest Record
Citizens wishing to obtain a copy of their arrest record and/or booking photo must complete and submit a "Public Records/Report Request Form". A "Letter of Incarceration" is available upon request. There is no fee for a notarized letter.


Fee Schedule for Records & Reports
The following fees apply to all public record and report requests:

Record/Report Type Fee
Case Report (full copy) $3.00
Incident Report $1.00
Traffic Accident Report $3.00
Report Photos $5.00 per CD
911 and/or Audio Recordings $5.00 per CD
Adult Arrest Record No charge
Booking Photo (black & white unless color photo is specifically requested) No charge
Letter of Incarceration No charge
*Postage $1.50

*Reports, letters and photo/audio CDs to be mailed require pre-paid postage.

Types of payment accepted: Cash, personal check, money order, cashier’s check, and credit/debit. Checks should be made payable to the Yuma County Sheriff's Office.



Forms
Click on the links below to download the fill-in forms.

Public Records/Report Request Form (PDF)
Peticion de Archivos Publicos/Reporte (PDF)

NOTE: In order to fill-in and print the forms, you must have Adobe Acrobat Reader version 5.0 or greater installed on your hard drive. It is available free of charge and can be downloaded and installed by clicking on the Acrobat icon below.
Get Adobe Reader logo



Contact Information

For more information, contact our Records Department.

YCSO Records Department
160 S. 3rd Avenue, Suite B
Yuma, AZ 85364
Tel: (928) 329-2254
Directions to YCSO Records Department

Lobby Hours:
Monday-Friday
8:00 AM-5:00 PM (excluding holidays)

 

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